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REGULATION

Regulation

To March 2014 Vehicle Contracts Ltd is regulated under the Office Of Fair Trading:-

FCA No: 725582.

Vehicle Contracts Ltd is a Credit Broker not a lender Authorised and Regulated by the Financial Conduct Authority

Company Registration Number 4021352

Data Protection Act 1998 Registration Number Z8755452

BVRLA Membership Number 1537

INFORMATION NOTICE

Please click here for a copy of the current Vehicle Contracts Ltd information notice.


COMPLAINT HANDLING

Vehicle Contracts Ltd takes all complaints very seriously. We advise all customers to read carefully and understand vehicle orders and finance documents before signing them. All documents are legally binding once signed so if unsure seek advice before signing.

Instead of taking a cash deposit from customers when they sign their vehicle orders, we charge a £500+VAT cancellation fee should the customer cancel the order. This covers both the dealers and VC Ltd costs in obtaining the vehicle as the signed vehicle order.

How to make a complaint?

If you have a complaint about the service you have received please raise it immediately with your account manager. If you would like to make a complaint you can contact us in a number of ways:

By Phone: 01675 466433

Email us: info@vehiclecontracts.co.uk

Write to us:
Vehicle Contracts Ltd
Blythe House
St Philips Court
Coleshill
Birmingham
B46 3AD

What happens next?

We will attempt to resolve your complaint as fairly and as promptly as possible. One of our Directors will investigate your complaint quickly but to ensure we reach a fair outcome for you, we want to conduct a thorough investigation and this can take time. Our Director will assess the details of your complaint thoroughly, fairly and impartially to reach a decision. To help us to do this, please make sure you have provided us with the following information:

• Your name, address and telephone number
• Your registration number, account number or other reference number
• A clear description of your concern or complaint
• Details of what you would like us to do to put things right
• Any supporting evidence or documentation

We aim to resolve the majority of complaints over the telephone.

How will I be kept updated?

Our aim is to reach a conclusion within 4 weeks of the receipt of your complaint, but this can depend on the complexity of your case. If we haven't resolved your complaint by this time we'll ensure you are kept updated on the progress of our investigations. In the event that your complaint has not been resolved within 8 weeks from the date of receipt, we will provide you with a further update on the progress of our investigation, explaining why we are not yet in a position to provide you with our decision.

How will I know the decision?

Whenever possible we'll always try to inform you of our decision over the telephone. In cases where we have not resolved your complaint by the end of the next business day, we'll also confirm our decision in writing to you in a final response letter. This letter will detail a full account of our findings and the rationale for our decision.

What is The Financial Ombudsman Service?

Our aim is to resolve your complaint directly with you, but if you aren't happy with our final response, or 8 weeks have passed since you initially raised your complaint with us, you may have the right to refer your complaint to the Financial Ombudsman Service. The Financial Ombudsman Service was set up by law to give most consumers a free, independent service for resolving disputes with financial firms.

You have a period of 6 months to refer your complaint to the Financial Ombudsman Service. The 6 months starts from the date of the final response letter or 8 weeks after we received your complaint.

Further details on the service provided by the Financial Ombudsman Service are included in the booklet entitled "Your complaint and the Ombudsman" which we will provide to you at the appropriate point. The contact details for the Financial Ombudsman Service are:

Financial Ombudsman Service
South Quay Plaza
183 Marsh Way
London
E14 9SR

Telephone: 0300 123 9123 or 0800 023 4567
Fax: 020 7964 1001

Email: complaint.info@financial-ombudsman.org.uk

We are members of the BVRLA so you can use their conciliation service at;

http://www.bvrla.co.uk/advice/guidance/using-bvrlas-conciliation-service


This service is free and will look at all aspects of a complaint